Email & Comms Jargon
34 buzzwords: the phrases that quietly run your inbox. Each links to a full breakdown with the plain-English swap.
Adding for visibility"Adding for visibility" means copying someone on a message so they are aware of a situation, often as a form of documentation rather than a request for their input.→ sharing so you see itAdding to the thread"Adding to the thread" means bringing a new person into an existing email conversation, which may involve dozens of messages they will not fully read.→ looping you inAny update on this"Any update on this" is a follow-up phrase used in email or chat to ask whether progress has been made on a task or request since the last communication.→ any progress?Apologies for the delay"Apologies for the delay" is a standard opener used to acknowledge that a reply or deliverable is arriving later than expected.→ sorry this is lateAs discussed"As discussed" is a phrase used in written communication to reference a prior conversation and signal that what follows was already verbally agreed upon.→ as we coveredAs per our conversation"As per our conversation" is a formal phrase used at the start of an email to refer back to something agreed in a prior call or meeting.→ like we talked aboutAt your earliest convenience"At your earliest convenience" means please do this soon, phrased as a polite request even when the sender means right now.→ when you canBumping this"Bumping this" means resurfacing an earlier message or email thread to bring it back to someone's attention.→ resurfacing thisClosing the loop"Closing the loop" means following up to finish a conversation or tie up a loose end, signaling that an open item is now resolved.→ wrapping this upCOB"COB" stands for "close of business" and means the end of the standard workday, typically 5 or 6 p.m. in the recipient's time zone.→ end of dayDo the needful"Do the needful" means to take the obvious or necessary action to complete a task, left for the recipient to figure out.→ handle itEOB"EOB" stands for end of business, meaning the close of the standard workday, typically 5 p.m. in the recipient's time zone.→ end of dayFlagging this"Flagging this" means drawing attention to a potential issue or piece of information so the recipient knows you noticed it.→ pointing this outFor visibility"For visibility" means someone has been copied on a message so they are aware of the situation, often without any action required from them.→ so you're awareFor your awareness"For your awareness" means the sender is sharing information they think you should know, without necessarily expecting a response or action.→ FYIFriendly reminder"Friendly reminder" means a follow-up message nudging someone to complete something they have not yet done, framed to seem polite rather than impatient.→ reminderFull transparency"Full transparency" means the speaker is about to share something directly and wants to signal that they are being candid rather than diplomatic.→ honestlyGentle reminder"Gentle reminder" is an email opener used to follow up on an overdue task or unanswered message, typically when the sender is frustrated but wants to appear polite.→ reminderHappy to chat"Happy to chat" means offering to have a conversation, usually by scheduling a call or meeting, to discuss something further.→ let's talkHappy to help"Happy to help" is a phrase used to express willingness to assist, typically in customer-facing or professional correspondence.→ glad toHeads up"Heads up" is an informal advance notice, used to flag something important before it becomes a problem or surprise.→ FYIHope this finds you well"Hope this finds you well" is a standard email opener that acknowledges the recipient before getting to the point, though it carries no real personal meaning.→ hiJust checking in"Just checking in" is a polite phrase used at the start of a follow-up message to ask for a status update on something that has not yet received a response.→ any update?Just following up"Just following up" is a phrase used at the start of a second (or third, or fourth) message to nudge someone toward responding to a previous request.→ following upKindly"Kindly" is a word placed before a request in emails to soften a demand, functioning as a more formal or pointed substitute for "please."→ pleaseLet me know your thoughts"Let me know your thoughts" is a request for feedback or reaction, often used to invite input on a decision or document that has already been largely made.→ what do you think?Noted"Noted" is a one-word reply acknowledging that a message was received, with no commitment to act on it and no signal about how it was received.→ understoodPer below"Per below" is an email phrase pointing the reader to content further down in the same message, often used to redirect rather than explain.→ see belowRevert back"Revert back" means to reply or respond to someone, though "revert" alone already means to return, making "back" a redundant addition.→ replySee below"See below" is an email phrase directing the reader to information further down in the same message or email thread.→ read belowTime-sensitive"Time-sensitive" means something requires a response or action quickly, before a deadline or opportunity closes.→ urgentTo be transparent"To be transparent" is a phrase executives use to signal that what follows is unusually candid or blunt, often before delivering unwelcome news.→ honestlyWhen you get a sec"When you get a sec" is a phrase used to request someone's attention or time while framing the request as low-urgency, though the matter often turns out to be neither small nor quick.→ when you have a momentWill revert"Will revert" is a British-influenced corporate phrase meaning "I will get back to you" with an answer, update, or decision.→ I'll get back to you
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